What You Need To Do To Manage Yourself for Optimum Productivity In Your Business motivationalself improvementbusinesses onlinegoalsidealoptimum productivityreasonstart businesstime and space
Before I begin I’d just like to say this is just an overview of what’s to come.
In future reports I’ll be going really deep into the meat of the WHAT and the HOW of each topic I mention here… and much, much more.
So, for now, on with the show.
Did you notice how I wrote ‘optimum’ and not ‘maximum’?
The reason is because, especially in the beginning, most people are trying to aim for the sky when they can’t even see the roof.
In order to achieve anything you first need to ensure your goals are achievable.
And that means not aiming too high.
You also need to ensure you are not aiming too low.
That’ what I mean by ‘optimum’ – the ideal.
The reason for this report (the first of many to come) is that too many people are trying to start businesses, online or offline, but have no idea how to manage themselves, let alone a business.
Before you can start to manage a business you need to know how to manage yourself.
You need to think clearly about your objectives and your problems.
And you need to arrange your time and space for the best results.
And the only way to do that is by organising yourself.
In fact, this is the most important thing you can do before you do anything else.
Basically, you need to make the most effective use of your time.
Now, the question you need to ask yourself is, what is it exactly you should be doing to achieve your goals?
It’s one thing having goals but it’s no use if you don’t know what you should be doing to get there.
Imagine you want to get to the other side of town, a place you’ve never been to before.
What do you need to DO to get there?
Chances are you will check out a map, whether on paper, the internet, wherever.
The fact is, you’d be a little silly to just jump in your car and start driving in any direction, hoping to get there.
That would be silly, wouldn’t it?
So you will look at the map and check out the route, and maybe take the map with you, so you can check it along the the way.
You’ll get in your car, maybe go get some gas if you need it, and then… oh, hold on… you can’t get gas.
Well, you have to DRIVE there.
That’s part of the DOING process, isn’t it?
Okay, enough flippancy.
You’ve driven to the gas station and got some gas, and then you’ll make your way to your destination.
You’ll follow the route as it is shown on the map and, assuming you follow the correct directions on the map, you’ll get to you destination.
However, before you even look at the map, you will want to find out the address of the place where you’re going to.
In the case of a business, you’ll want to know what it is you want at the end of your journey which, hopefully, will be bucket loads of cash.
So, you need to:
- write down exactly what it is you want to achieve. Be as specific as possible.
- Write down exactly what it is you need to do to achieve your objectives – your task.
- And, you have to prioritise those tasks in order of importance.
- If you’re able to, financially, decide which of your tasks can be outsourced so you can make better use of your own time.
- Begin your task by working on things which are most important – work only on one task at a time.
- When you finish each task, go over your list and see if you need to review it to re-prioritise – something that can happen as you’re working through your list.
Planning Your Schedule Ahead Of Time
Allow for things which may crop up from time to time.
It’s possible things may pop up you hadn’t thought of, or didn’t expect.
You never know – these things… they happen, you know.
I know it definitely does happen in business.
An example is if you outsource work – you might get one of your workers calling you up with a problem neither of you expected, etc.
You know what I mean.
It’s called sods law.
So, you plan for everything.
You plan for an ideal, and you plan for things which may not be ideal.
If everything goes according to plan, whoopee do-daa-day.
If not, deal with it as it comes up.
Just make sure you’re ready for anything… just in case… but don’t let it control your schedule if it doesn’t happen.
Also, make sure you have your own space – maybe a little space you can call your ‘office’ even if it’s in the corner of the living room.
And make sure you are not interrupted during your working time.
Let everyone know what you are doing and ask them to respect your time.
And, even more important, respect your own time.
Don’t go off an tangent and start browsing the web or checking emails, or checking out what the latest ‘news’ is on the teevee.
It’s Your Time, Manage It
Have you ever watched the Budget on the TV?
Do you know what it is?
I hope so.
Well, just in case you don’t, in a nutshell, it’s how the government allocates the money they steal off you and me to fund their lifestyles.
Okay, I’m being bitter.
Really, it’s supposed to be how they allocate the money to whatever needs to be done.
So, they might say, policing needs $10 billion; health needs $1; catching criminals $1 – if they allocate more, all the politicians will be behind bars.
What I’m trying to say is, in the same way, you need to budget your time.
You need to allocate certain amounts of time for certain tasks.
By doing that, you could save a lot of time by not wasting it.
I’m sure you must have heard the saying – “Time is money”.
How true that is. Once time is gone, it’s gone. You’ll never get it back.
And yet, if used wisely, you could be using it to make money instead of losing it.
That’s losing both money and time.
(I’m really educating myself here. I’m so guilty of this).
When you know what it is you need to do, you can allocate the right amount of time to the task.
If you allocate a certain amount of time to a job, you’ll find it easier to get it done in order to meet the deadline.
If you don’t allocate a certain amount of time to the job, I guarantee you will dilly dally and waste a heck of lot more time on that task than is necessary.
Just imagine someone else is waiting for you and if you don’t finish, you’ll be letting them down.
Now imagine that person is your family and, if you don’t do your work, there’ll no food on the table at the end of the month.
Or just think of something similar to get yourself going.
Tidy Desk, Tidy Mind
One thing I’ve always found useful is to keep my workspace free of clutter.
I also try to file things in the right place so I know exactly where it is when I need it.
The fact is, by organising your workspace, you’ll find it much easier to do your work as you find less distractions around you.
Healthy Body, Healthy Mind
I’m sure you may have heard that one before.
How true it is.
I’m pretty guilty of just working, working and working… and not looking after my health.
The funny thing is, I know I was a lot more productive when I was exercising and keeping healthy.
Why do we never learn, even though we know what’s good for us.
My next task – get on the exercise bike standing next to me desk.
You may prefer something else – yoga, pilates, running, walking – whatever it is, do something to stay fit and healthy.
The fact is, if you have more stamina, you’ll be able to work a heck of a lot better and be more productive.
Not Working At Home In Your Underwear
Look, I know we hear this all the time about how the top ‘gurus’ work in their underwear from their kitchen table.
And, for one or two that may be true.
However, for the vast majority, it’s a load of bullshit.
It’s a fact that if you dress according to the job your doing, the better you will so that job.
It’s a fact.
That’s why the army and police and so many other organisations have uniforms.
It’s because it puts you in a certain frame of mind to do the job at hand.
You want to do business at home?
Well, bloody well dress like a business person – and then tell me it doesn’t make a difference.
The fact is, whatever it is you’re doing, you should be dressed for that.
You might even find the very act of dressing accordingly brings out a certain personality trait in yourself you didn’t think you had.
You might turn out to be the next Frank Kern… in a suit… if that’s what you wanna be.
So, Let’s Go Over That Again
- Get your priorities straight – check
- Plan what you want to achieve – check
- Manage your time for the best results – check
- Get yourself in condition, physically and mentally – check
- Get your gear on – dress for your businesses – check
If you can organise yourself, you’ll find organising your business much easier.
Get yourself and your time organised, set up routines for the things you can and stick to the job at hand.
Don’t let anything or anyone interrupt you.
Get these things right, however simple they may seem, and you’ll see a world of difference.
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